ProAdmin2's Blog

July 30, 2009

ProAdmin’s Book of the Month

Filed under: Book of the Month — proadmin2 @ 10:48 pm

The 7 Habits of Highly Effective People
Stephen R Covey

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July 26, 2009

Motivation to be Motivated

Filed under: Mental Health — proadmin2 @ 11:19 pm

Motivation is an important skill that yields results.  People who are motivated in the workplace will be more productive, influential to others, and highly regarded as the “go to” people.  Simply put ‘they get things done.’  Here are some tips on how to get yourself and others motivated:

Rewards (the ‘pat on the back’)

Realize that for each task or project you complete you are entitled to a personal reward. Obviously, you will get accolades from your employer such as promotions or bonuses but you should also make a point to reward yourself.

Make it fun

Work doesn’t feel like work when there is some amusement instituted.  This will make for a positive work environment and people will be more productive and want to get the job done and will be yearning for more.

Create Challenges

Completing the same task over and over again can be boring and people will lose interest with the same routine.  Suggest ideas on how to acquire the same results or goal but from a different prospective. People will be more energized and enthusiastic about the project.  In other words, think outside the box.

List short/long term goals

When we have a clear outline of how our goals are reached we perform better.  It is important to write them down. Of course, they can be altered as the need arises, but putting goals in writing and a thought out plan of how to reach them will solidify what is trying to be accomplished.

Think Positive

The ability to think positively about work or personal life events can be tough when there are obstacles that attempt to block our goals. Since we cannot change others attitudes, it is up to us to change ours and adapt.  Remember, accept the things you cannot change and change your attitude. Thinking positive will make you more productive and enthusiastic about your results.

Create Your Own Mission Statement

Creating a mission statement will provide a clearer purpose for what you want to accomplish in your personal and professional development. By frequently referencing your mission statement you will become enlightened and inspired to complete your stated goals. Here is a website to create your mission statement http://www.franklincovey.com/msb/

Filed under: Mental Health,Uncategorized — proadmin2 @ 10:51 pm

July 22, 2009

Effectively Deal with a Reprimand

Filed under: Job Performance — proadmin2 @ 12:24 am

Maybe you were having a bad day or you were stressed about personal problems and you have consistently missed deadlines. Perhaps you are having conflict with a co-worker and the conversation you had with him or her got out of hand.  Whatever the case may be, your supervisor was required to issue you a disciplinary action.

It is difficult to deal with a disciplinary action, especially if you have exhibited a “clean” record. The following tips are ways to effectively deal with a disciplinary action.

Express Appreciation

It is important to be positive and acknowledge the fact that the supervisor is expressing their concern about your actions or behavior.  After you have been told the nature of the reprimand, politely thank the supervisor for bringing this matter to your attention. This is not admitting fault but only expressing appreciation for being told of the issue.

Ask for Suggestions or Recommendations

If applicable, ask the supervisor for suggestions or recommendations as to how you could have handled the situation differently and take notes. Taking notes is an indication that you are concerned about the problem and also notes aid in reflecting after the meeting to review and collect your thoughts when you are in a calmer state.

Feedback from You

If you are asked to make a comment in reference to the issue, think very carefully before answering.  Most likely you will be emotionally charged (angry, hurt, and betrayed); therefore, making a statement may have consequences.  Give yourself time to evaluate the situation. It will be easy to become defensive; however, keep your emotions in check. If you choose to refute the action or make a statement (in writing) to your supervisor at a later date, do so.  At that time, you will have better control of your emotions and will be able to think clearly and communicate more effectively. Remember to remain professional.

Do Your Homework

Become familiar with the company’s HR policies and employee handbook. If you have a union at your place of employment, read the policy on disciplinary action. If your company does not have a union, check with the HR department on policies and procedures for issuing reprimands.

A disciplinary action is an eye opener that indicates a request to modify or change a behavior. This is an opportunity for you to change your behavior before the mannerism escalates and further action is needed. Remain open and optimistic. Maintaining a professional and positive demeanor with your co-workers will be beneficial to your career and development.

July 17, 2009

Battling Job Burnout: 4 Ways to Put Out the Fire

Filed under: Mental Health — proadmin2 @ 5:41 am

According to Kenya McCullum, a freelance writer and founder of the blog community www.uselessonline.com, it’s important to determine where the negative feelings are coming from.  If you’re experiencing burnout, create a list of pros and cons about the job. This will give you an understanding of what your likes and dislikes are, and give you insight to the problem’s source. After the list has been created and evaluated, try the following approaches to remedy the situation:

Talk to your supervisor

Most of the time, the supervisor is oblivious of a problem until you make a noticeable mistake. Then, you’ll hear about it when it comes time for your performance evaluation or when you’re called into the office to be reprimanded. Before this happens and becomes a blemish on your permanent employee record, inform your supervisor about what’s bothering you. Believe it or not, most employers are receptive to their employees and will assist in making the work environment more manageable for you and them. The last thing an employer wants is a disgruntled employee.

Request to work on different projects

I know your wondering, “Why would I want to take on more work?” Look at it from this point of view: working on a project that is new and more challenging can change your outlook by removing the monotony. In addition, you will gain experience in completing new tasks that can be added as accomplishments to your resume.

Take a mini vacation

Getting away from the office for a short period of time is good for the mind and soul. Take a long weekend to visit an old friend, take a road trip, or stay at home and relax. Take note: This means there is to no contact with the office, so forget the laptops, PDAs, and any other devices that would keep you connected to the job.  The point is to get the as much R&R as possible.

Relaxation Exercises

When you’re stressed, try breathing exercises. Allowing oxygen to the brain can not only clear your mind, but also allow you to focus and relieve physical tension. Other relaxation methods include meditation, yoga, or simply go out to lunch; in other words, leave the office in order to get away from the work environment and clear your mind. Extinguishing burnout as soon as it’s recognized is critical for your health, both mentally and physically.  Similar to a burning building, if it’s is not extinguished quickly, the damages could be detrimental and costly. Do you have any other tips?

July 15, 2009

Become A Social Media Member

Filed under: Communication — proadmin2 @ 6:49 pm

Become a member of some  social media sites and organizations. You will be able to:

  • network with people within your industry or field
  • post questions and get suggestions/recommendations from your peers
  • learn new tips/techniques for job related skills
  • improve current skill sets
  • acquire new skills

Here are a few sites to join and the best part is that they are free.

OfficeArrow.com

AdminSecret.com

http://www.asaporg.com/Default.aspx (The American Society for Administrative Professionals)

*International Association of  Administrative Professionals (IAAP) http://www.iaap-hq.org/

*If you would like to become a member of the IAAP there is a yearly fee.

“Gain knowledge, ask questions.”

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